Name: Measure and Optimize Your Financial Performance with Financial Edge NXT Web View
Uploaded: 2025-09-24T16:00:49.058Z
Duration: 30 min 16 s
Description: Measure and Optimize Your Financial Performance with Financial Edge NXT Web View

Transcript for "Measure and Optimize Your Financial Performance with Financial Edge NXT Web View": Alright. Good morning, everyone. Happy Wednesday. Thank you for joining. My name is Josh Johnson. I'm a customer success manager here at Blackbaud. And today, we will be going over, Blackbaud Financial Edge NXT total web solution. So just a little housekeeping to get started here. So if you're having any issues with the audio or any technical difficulties, just a quick refresh of the browser, should, help you out there. Any questions today, please use the q and a on your upper right hand corner. There will be useful documents in the doc section. Definitely recommend to bookmark those for future reference. And, yeah, we also have the chat feature. So we'd like to be interactive today, and, if you don't mind to go ahead and get started and put, your organization and where you're located in the chat. Alright, Elizabeth. Hendersonville, North Carolina. I'm just one state south of you there. We have Texas, Michigan, Wisconsin, California, Illinois, all over. We have a good group. Vincennes, Indiana. I'm originally from Indianapolis, so thank you all for joining today. Alright. Well, we'll go ahead and get started. I will pass it to our our my colleague here, functional expert Elizabeth Quintero. Hello, everyone. Good morning. Happy to be with you today. My name is Elizabeth Quintero. I am a functional expert here at Blackbaud for Financial Edge, and I've been here about four years, and I'm also an accountant. I used to work in in in a nonprofit sector in accounting for several years, but it's my pleasure to be here today. And, the idea today is to review a couple of the, you know, coming up features that will be Financial Edge WebView only. We've already had quite a few of them happen. As you know, we're kind of on the tail end of that transition, so, you know, just happy to review all that with you. So we're gonna go into a sample database to review briefly. I mean, I in no way is this intended to be a training. It's really just kind of a a review of what is happening. And so, we just wanna, you know, make sure that you're up to date on that. And, like I said, if there's any questions, please, you know, feel free. So we'll share the screen now. This is the this is a little outdated because we're already in September, but it it's a good way to kinda look at some of the things that have happened recently. We've got the shared components, expanding here to export for some of you that, really need that feature that did come over to NXT in July. And then in August, we had some features of journal entry. They were already existing in NXT, but we did have a lot of enhancements happen, and we'll review some of those for you that those of you that are not familiar. Accounts receivable, some of the features that came over in August were the credit invoice and charge records. Okay. So now you can I mean, you had been able to do that, but now it's exclusively in WebView? Deposit and payment records, we'll we'll try to give you an example of that, and recurring invoices as well. In September, we're expecting to see the EFT client records move over to, NXT refunds and refund checks and reimbursable grants. And then as far as the shared components within payment processing, we'll including the check logos and electronic signatures. We'll move over, banks records and reconciliations. So all of this means that it will be exclusively in WebView, for those of you that are still working, database view. And as far as accounts payable, there are requisitions. Okay? So that's that's gonna be good. That's that means that the whole, process of purchase orders, including purchase requests, things like that will all be included within WebView. So I'm excited and looking forward to that. But, today, let's just, go into our sample database and just review a few of the items that we have here in this menu. Okay? So give me one second to do that, and we'll jump over here to our screen. Alright. I'd let that come up in a minute. Okay. So I'm I'm in my database here, and I jumped straight over into journal entries just to ensure that we have time to review, all the all the all the features. Just wanted to point out on July 21, and some of you may have already gone through this with me. Just wanted to mention that they did make an enhancement to the batch of saving faster. I know that was a concern for a lot of us. Duplicating and inserting certain lines, that was also a big issue when, doing journal entries because, you couldn't just you you could just add lines at the bottom, and now you can actually insert lines where you want and duplicate as well. Display journal entry transaction date, show on the column. So let's go ahead and and take this in. For example, this is, a journal entry called the real estate taxes payment. And we're gonna go in here and just click on edit so I can demonstrate the insert feature. So, we've got just two lines here, but let's just say that I wanted to insert one here. Let me go in here. You can see here at the bottom that I have the options now. So if I wanted to insert that line, I can just add something there in the middle. If I wanna go ahead and delete that line, I can just select it or multiple ones and delete that. And then we can also duplicate this line. So that makes it very convenient. Let's just say that I wanted to duplicate both of these lines. I can just click on that, and it'll, make an exact copy of that. So these are features that those of you that worked with, Financial Edge database you are familiar with, this is basically the same that was available then. So here we have the four lines. Let me see. Alright. Let's go to save this one. Trying to see if there's anything else that I can show you here. Yes. The copy from recurring batch, those of you that are familiar with recurring batches, if you did wanna copy some information from any of the existing recurring batches, you can grab it from here. You do create these, in another menu. And so these are some of the samples that we have here as recurring batches. Right? Very, common for payroll entries, certain monthly expenses, maybe some grant activity. So I'll go ahead and, add the equipment lease, which is gonna be the exact same lines that we have here. Whenever you do a copy from a recurring batch, of course, you're gonna wanna put the the post date that you want. I'm gonna go ahead and use the same one that I have for this one. And then if you wanted to change the journal reference, you can do that here. That would be because let's just say that you're recording, I don't know, a monthly accrual every month and you wanna have that month name at the end, you wanna change the reference to that so that it won't be August again. Right? You wanna change that one to September or what have you. So I'll leave that one alone and we just copy. And it'll basically insert, those other, lines here because I wanna include those as part of this particular journal entry. So there we go. We have a complete journal entry, and let's see what else. You can add rows at the bottom. If there's any batch defaults that you wanna add, you would be able to add them here. I don't think we have any saved in this particular database, but if you did, you can create, basically, anything that any of these fields that you wanted to repeat over and over. You can do that under batch defaults. And let's see. I'll I'll talk about this one just because I know that, just in other presentations that I've done, I have heard from customers that, may not be familiar with this particular option. And this is gonna be really important if you're using journal entries to record your deposits, creating bank adjustments, and then you're using the bank reconciliation tool as well. This is gonna be crucial when you're doing journal entries because this is what's gonna ensure that that deposit is also reflected in your register. K. So if this box is unchecked, that means that any transaction here that affects your cash will not be, displaying in reconciliation I'm sorry, in your register, meaning that the record for some reconciliation purposes, it's not gonna exist there. So this would be a great way for you to create those bank adjustments. So if there's a deposit here, it'll show up in your register. Okay. So we'll go ahead and save. We can save and validate. I won't take the time to do that now, but when you click on save and validate, it's gonna generate a report that's gonna give you the information, showing of what's gonna post where. And if it has a problem as far as being out of balance or maybe an invalid account or something like that, it will let you know in the report. So I'm just gonna go ahead and save and close this one, and I will it'll show you a summary of what you have. And then I'm gonna just use my back button here to go back to my journal entry screen, because I did wanna show you that when you open when you see this view here, where all your journal entries are listed, we have a column now called source type, I believe, and let's see. I'm using a a database that, may not have that one yet. You know, these these tend to roll out in in ways, and this particular database might not have that one. But I'll I'll I'll show I'll show it to you from the other database. But what it is is that you have a source number column, and what that does is that from the screen, it allows you to actually go directly to see that. So we'll go into, the other journal entry database to show you that. So that was a nice, add in to that. Let's see. So we show you about the recurring batch. Not sure. Wanted to, again, just remind you all about our Excel add in for those of you that may or may not be using it yet. The Excel add in is gonna be a wonderful tool that is gonna, you know, give you the option to initiate your journal entry from Excel and then bring it over into, NXT. And you'll see I I was trying to see if I had an example here of one that actually says Excel. It'll automatically put that in there in the journal description when you do it from Excel, and you can type over that and put your own description. But, anyway, the the Excel add in is gonna be a very valuable tool because it serves two purposes. You can do, like, the initial draft, almost like a draft, in Excel, and you can save that as supporting documentation, meaning the actual journal entry in Excel. And just by clicking on submit, you can get that, entered. And I'm I'm trying to get that connected here because, I'm not just showing you that. So let's go to our other database in the meantime so that I can demonstrate that particular feature. So let's go back to journal entries, and I'll be trying here to sign in. Okay. Alright. So right now, I'm in batch number 853 here, and this looks to be a payable posting. So this is something this is a particular entry where, there was just posting for accounts payable. And I wanted to show you that column called source number. It's way at the end. Just a reminder that these columns, you can move them around. So I I'm interested in having this particular column a little bit more relevant and closer to where I can see it. You can move move those around. So this is an important feature because now, if this particular, let's say, like, this one credit card liability, this particular entry happens to be a credit card charge. And so if you wanted to take a look at the transaction, you can actually click on the source number, and it will take you to that to the actual, invoice to show you the detail. That was something you couldn't do before. So, so it's it's really good for analysis if you were sitting there wanting to analyze and see where, you know, what did all this, entries. I wanna see the detail of these entries. Now you can go directly from the journal entry. So, this is a posting to the sub ledger from the sub ledger into GL, and I was able to go directly into that particular invoice. And just with the use of my back button, I can go right back to where I was and do the same thing for any other transaction that I'm interested in seeing. So this does give you a good amount of, information. The journal entrance will describe what that is. But when I go directly to this invoice from AlphaGraphics, I can just click on the source number. And, again, it'll take me straight to that. Go ahead and keep signing in here. Alright. Let's go go back. And then, here, just another reminder, of course, you can create a reversing batch from here. Because this is a posted entry, I can just go here to create reversing batch, and it'll create an exact, opposite of what I'm doing here. I can copy this batch from here, and it'll all create an exact duplicate. And I can also, export this these this, transactions. This is gonna be really important because let's say that I next year I'm I'm sorry. This is a direct, posting from the sub ledger. But let's just say that this is an important journal entry for me. It's month end adjustments, and I don't wanna have to recreate this over and over. I can just export, this information, and it's gonna send it directly over to Excel for me, and I'll be able to copy and paste that information. So I think that's a really valuable tool because you you can just copy and paste into, the template, as a matter of fact, that I'm about to show you right now. So let me try and get that shared. See if I can show you that that screen in Excel. Let's see. Alright. So this happens to be that what's about to pop up now, is an exact view of the of what I exported from the journal entry. So that should show you good information that you can copy and paste over. And now let me show you. Sorry. This feature in see, window. Okay. Now I'm gonna show you the Excel add in. I'm sure most of you are familiar with it, but I just wanted to demonstrate how I can take that export information and copy and paste it directly into this template that the, Excel add in feature provides. And it'll make a seamless, transition into NXT. Because now all I have to do is just type in let's just say that I wanted to create my equipment lease entries for September, assuming that I already have the information in there. Because anytime that I type in information here or I copy and paste it from another source, I can, let's see. It'll pop up the account if I know it by memory. I'm not even sure if that's, an account that that we have. Let me see. Which one should I yeah. There we go. So utilities. So when I typed in the account number, the utilities automatically came in. If I typed in my project number, the project was automatically gonna come out on here, the the description. Okay. So and when I click submit, it'll create it automatically. You know what, Jen? I'll have to probably check on that feature for you. I'm not sure if that's been updated yet. I know that's something that we did hear about. She's asking if we can go straight from to an invoice from a query. So I'm not sure. We'll have to test that for you. And if I have time, I'll do it right now. K. Right. So back to our batch here. Let me just, jump out of here and try to answer that question for you very quickly. We still have few minutes to go over a couple other. I'm not sure if I have any queries that would be a good example for that. So I may have to take down your information and get back to you on that one because I don't know that this would have that, information. I don't know if I have a query that would show that field, in other words. Okay. So the next thing that I was just gonna, remind you all is, under payables, that just another feature is on the invoices that now you can do the recurring invoices. And so you get to decide what are what invoices are gonna be recurring. So now you can see that we have two tabs under invoices standard and recurring. And so all of these invoices are recurring every month. And, again, feature that you all should be familiar with from database you. I just kinda wanna show you where they are at. So come that time of the month, I'm gonna generate all my recurring invoices. And so, you determine the post status. So post status from recurring invoice. So whatever you set it as in the original invoice that you're gonna use as recurring, that's what it's gonna pick up as a post status, or you can change it to not yet posted. The post date is gonna be the invoice date, due date, or specific date. You get to pick that. If you wanted them all to post on on the thirtieth, on the fifteenth, that would be up to you. So I'll use the invoice date as the post date for now. And then, when we go next, the system is gonna generate those for me. So these are the two invoices that are eligible to be as recurring invoices this month that I've set them up is, and now I can just generate those invoices. So they'll automatically be created for me, and I won't have to manually, you know, go in there and create these again, for that. So let's see. And I won't go into the whole process just to be able to cover some of the other items. Let's go into invoices. Okay. And I think that was the only new feature, with with payables. I wanted to take some time. We are gonna focus a little bit more on receivables in October. Some of may maybe many of you, don't receivables may not be as relevant to you just because, they're not, tied to anything in your organization. Your transactions come in through Raiser's Edge or tuition management. But for those of you that do use receivables, I'll just kinda mention where everything is. We've got our charges, invoices, and credits here listed just very similar to how you would see the menu and payables or general ledger. Your records are gonna be here, your clients to maintain deposits payments. And just a quick note, excuse me, on deposits and payments. This is gonna be the same as if you were to do deposits and payments via treasury. They now connect. So if I wanna make a deposit because I received a customer, a client, payment, I can go through here or I can go through treasury. Payments are always gonna go hand in hand with deposits. You cannot have just a deposit without a payment. Payments are where we're gonna specify exactly, who paid us, for what reason, or what, you know, what it's gonna go against. So, I'll just show a quick, example here before we run out of time here, and I'll just go to deposits. And I just saw the recurring invoice, report pop up over here on the right. I canceled a little early. So it's good. I kept moving on, and the system kept working on that. So that's a good feature. So the invoice the recurring invoices, were processing while I moved down to receivables. So that's another good thing to know that you don't have to sit there and wait for the system to finish one task, at least in that particular area. I was able to move on. So we'll just, quick example here. I'm gonna add a deposit. You can see here that it says either a cash receipt or receivables. This is defaulting to receivables, obviously, because I'm doing it from receivables. So, because there are two types of revenue that you can receive. You can receive revenues directly connected to a customer, to a client, or you can also receive just a payment for something maybe it's a fundraiser that was kinda small outside of the, you know, razor's edge platform, or it could have been, you know, quick t shirt sale or, I don't know. Some some organizations rent out their conference room. I did just trying to think of miscellaneous things like that, that you would receive a cash receipt for that's not tied to a customer. So we'll do, deposit ID, today's date, and I'll just type in, conference room rental or yeah. I'll just put conference room rental as an example. We're gonna receive $300. I'm just gonna do one transaction, but let's say that you you're taking a deposit to the bank or you're depositing it remotely now. Right? Everyone does that. And it's three different deposits. Three different payments, not just one. You can do multiple here. Oh, let's see. And we'll just do 300, and I'll save this here. You can add more details to the payday, but I just wanna save a little bit of time here. Let's see with just, when I enter deposits in treasury, when it comes into GL, it comes over as summarized. How do I get detail to show up? Let me go ahead and and write that down to Jan. We have two Jans with two great questions that we need to go back and test for you. I'll have to, kinda duplicate that activity, because I haven't actually seen, the output or at least not paid attention to it in when I've been done doing my testing. And then let me see the last question. No. Josh or Brandon, can you help Diane with that one that question, please? I don't believe so, Diane. Okay. So, just final example here. I'm in my deposit, and we will go into add payments. Right? So I cannot have a deposit without the details. So I'll go to payments, and I'll select from my customer list. There's that recurring invoice control report that I mentioned earlier. Okay. So we'll just select, Jones Foundation here. They brought our conference room, and they're paying us with a check. And the check date was, the September 10, came in the mail. All of these are optional fields. And the system because I automatically had already set this up. This is from a customer. It automatically, by default, set up where the debits and credits are going. And then, again, like with everything else, if you want to add supporting documentation, it would be a great idea to do that, and you can use that here. Let's just say that, Jones Foundation, the payment was for $400, not $300. And it was a $100 for a bunch of t shirts that they bought. So not only are they paying down the invoice we sent them for the conference room rental, but they're also buying some t shirts for us. I can add miscellaneous payments here, to go along with that, and let's just say it's a $100. And I can, select the description here. We've created these categories within receivables. Again, we'll go all of this through our receivables presentation, but we created some of these, categories that are kinda miscellaneous, car wash, employee activity fund, fundraising, apparel. So I'll do apparel, and I can fit that in into that deposit. Okay? So I'll I'll I'll I won't save this one. I was just trying to kinda show you a little bit, where things were. So, I think that is all we're gonna have time for. Let me see if, I can get those answers to the two questions so that I can get back to you. Let me note that down, and I'll give it over to, Josh in the meantime so that we can talk to you about the the rest. Alright. Thank you, Elizabeth. So, yeah, I'm gonna put up a quick survey. We really appreciate your feedback, and this helps us for, future sessions here. And while the survey is so, again, we have the resources there in the doc section. So definitely recommend bookmarking those for future reference. And another thing Blackbaud offers is our advocacy program. And, so we have our reference program. You're able to, you know, share your successes, everything that's working for you, as well as our champions program. And, if you're a Blackbaud champion, you actually get to be a part of our early adopter program. And if anyone's interested, just let me know yes or, put champions or reference in the chat, and I will have you signed up for that. And some other resources for you are Blackbaud University, our Blackbaud community, help you check or be able to connect with others and share best practices, and Blackbaud knowledge, which is basically Blackbaud's Google. And I will be closing out the survey now, so thank you to those that were able to fill that out. And thank you all for joining today, and enjoy the rest of your Wednesday.