Name: Blackbaud Financial Edge NXT®: Introduction to the Basics of Accounts Receivable
Uploaded: 2025-07-29T16:31:30.214Z
Duration: 42 min 48 s
Description: Blackbaud Financial Edge NXT®: Introduction to the Basics of Accounts Receivable

Transcript for "Blackbaud Financial Edge NXT®: Introduction to the Basics of Accounts Receivable": Alright, everyone. It is 11AM central sorry, eastern time. I'm in central time. I have a central time bias, and it's actually 10:00 here. So that was wrong anyway. Regardless of which time zone you're in, please welcome to the introduction to the basics of accounts receivable for Financial Edge NXT. My name is Andrew Alter. I am a software instructor with Blackbaud. I'll be coleading today's session with my colleague, Nate Hug, another software instructor at Blackbaud. We are pleased to be here to talk a little bit about accounts receivable in Financial Edge NXT WebView with you all today. And from wherever you are, thank you so much for joining us. Before we get started, I'd like to just point out a few things about the format of what we're doing today. This is the webinar. This is not a personal personal consultation. This is not a Blackbaud training session. So we're not gonna be diving too in-depth into too many things. We won't be able to personally address your particular support need or your product question, whatever the case may be. Those things are going to be best done in a Blackbaud training class, maybe by even opening a product support case, checking out the Blackbaud community, the knowledge base, lots of self help resources. We're here just to kinda give you a run through and overview of what you can expect with accounts receivable and Financial Edge NXT. Make sure you have working audio, of course. There are ways, I think, within Goldcast from your perspective to adjust your audio output, refresh your browser, even change browsers if you need to if you're having problems. People don't like really hearing that particular troubleshooting step, changing browsers or using an incognito browser, but I promise it usually works. It's worth giving a try. After the webinar is complete, you will receive a link for the recording by email, so you will be able to review if you maybe wanna come back and look at this video again. That is going to be available to you. If you look up at the docs tab, you'll have some additional resources available as well. The q and a tab for submitting questions, you can always adjust your settings with that cog wheel as needed. So, again, just to kinda remind you, there are a lot of people here today, probably in the range of about 2,000 folks have logged in to check out this webinar. So we will certainly address questions here and there as they come up in the q and a. But, again, please adjust your expectations accordingly. If you would like a little more detailed practice, a little more detailed discussion, the ability to really ask questions and have a back and forth with an actual instructor, come on over to Blackbaud University, register for any of our courses. We would love to see you there. Please come and join us. We cover a lot of different territory in financial EdgeNext in Blackbaud University training. Accounts receivable is now ramping up as more features become available in the WebView. We hope to see you there. Well, let's get started with today's webinar. Again, we're just gonna do a very, kinda, high level overview of some very basic concepts that are currently available in the WebView financial at GenexT for accounts receivable. We're not going to do the whole process necessarily, but we will, of course, review what that looks like. Right? These are gonna be our main objectives for today's webinar. A general receivables process, maybe it aligns with your own. Yours will probably be individualized based on what you do, your organization, the kinds of goods and services you offer. We're gonna explore a few of the core records available, billing items, client records, and then how to run up a balance on those clients once they start obtaining your services via charges and invoices. Then once they pay you for those services you're providing them, adding deposits and applying payments, it'll be somewhere in the middle there where Nate takes over. It's gonna be his expertise for today. In a general receivables process, yours probably looks a little something like this. Maybe you have some additional steps in there, maybe even approvals that take place outside of the system, of course. As I always like to say, we here at Blackbaud, with any of our products, we give you the tools, but we're not necessarily making all the rules. That's gonna be up to you. You decide what parts of the system are going to work best for you, if you can utilize custom fields, how you're going to handle tracking various kinds of records and activity with other provided system fields. There will be a few minimum system defaults that will be required for certain kinds of record entry, but, ultimately, it's gonna be on you which of those options you decide to utilize. Right? So a general process as you can see here, your organization provides and performs those services, sells those items, and increases the balance owed by the client who is obtaining those goods and services. You then provide them with that billing document, whether it's statement, whether it's an individual invoice, whatever the case may be, letting them know, hey. Here's what we gave you. Here's what you owe. And with statements, of course, including any kind of activity that you may wanna include that goes beyond just charging and what they're owing, they then will pay you to reduce that balance that they owe you. You will have to apply that payment. Receiving the payment is one thing, but it'll have to be batched into a deposit. You'll have to apply it to whatever outstanding line items from the client record that are to be resolved by that payment. And, of course, like any other subledger, Financial Ledger NXP, this activity will need to post the general ledger, actually get relevant activity here over onto your accounts, your projects to update balances associated with transaction codes, whatever the case may be. It's just gonna be subledger activity sitting there. If you're not familiar by now with how Financial Logistics t kinda operates, Financial Logistics t is never going to automatically post anything to the general ledger. It's always going to rely on a human user going and saying, please post this activity. So, again, up to you to make the rules as to what that cadence will be, what kinds of activity posts, what your procedures are gonna be. It should be documented in an actual policy procedures document. Do you have a PNP document at your organization that addresses how to handle accounts receivable? I hope you do. If you're not sure, it's never a bad time to go and verify. So in kinda thinking about this receivables process. Right? Starts off, of course, with you performing that service, selling that item, whatever the case may be. So how does Financial AidGen XT allow you to kind of efficiently manage and document the provision of those goods and services. It's gonna start with a core record here, your billing items. If you're a long time user of Financial Edge, maybe using the database view, these used to be called product and billing items. Now just shorten the billing items. And these six different billing items are going to be available to you, those with a price and without a price. Flat amount items with a price, it's a specific amount regardless of the quantity that you are providing. Right? Training sessions, even things like return check fees, whatever the case may be. If it's always gonna cost the same thing, it's a flat amount item. Something that might be based on a rate or quantity, your classic per usage stuff, hourly services, facility rentals, catered meals. Right? Something that is going to depend on how much of it you are actually providing. And then your hard products, actual material retail items, merchandise you might sell, various tchotchkes, kits and wares, things like that. The money goes to the organization. Items without a price, but still might wanna be represented in some cases, will have to be represented with a billing item. Your finance charges, if you're going to assess late fees for late payment, any interest on kind of overdue balances, aging balances, You wanna create a finance charge billing item appropriately. You're gonna pay back clients for maybe overpayment. You'll need to create a refund billing item. This is going to associate then with the one time check that you will create in payables to pay that client back. At least that is the current way it must be done. Will that change in the future? Hey. We need to hear your ideas on the Blackbaud Community Idea Bank. And then you'll notice sales tax has an asterisk next to it. Have to address this, of course. Creating sales tax billing items is possible. These are charges that are assessed when if you need to assess a sales tax when someone purchases an item, you create sales tax billing item. At this moment in time, sales tax items are not able to be applied in Financial Edge NXT web view. So if you are an organization that still needs to assess sales taxes, that will still need to be done in database view. It is being worked on, of course. As with much of accounts receivable and Financial Edge NXT, development is ever progressing. Right? Sales tax, again, will be available soon in a future release. Creating those billing item records, general idea of kinda what it's gonna look like here. It's divided up into a couple different tabs with their own dedicated tiles. Billing item has kind of a summary, various statuses, types, notes. You can see there's lots of system fields that you have the option to utilize here. Option. When it comes to billing items, there's not gonna be much that the system will actually require that's a hard coded value, right, except for a name and a few other values. Beyond that, it's gonna be up to your own procedures. Right? Creating things like custom fields even for additional coding, segmentation, help you with your reporting. We see tons of examples of custom fields throughout Financial Edge NXT. Every sub ledger, every kind of record, basically, gives you the opportunity to code it with custom fields. These are created still before you get your left navigation. Check out that video if you haven't yet. Still created over in the control panel, the fields and tables area, associated with a sub ledger and a record, six different input types. It's up to you to create those. Again, we're giving you the tool, but you make the rule. Right? And, of course, things like notes, attachments, these are just other parts of the record, the billing item in this case, whatever you need to assist with documentation and entry of that core record. Again, these are gonna be kind of the templates, the ways that you can consistently charge clients based on those services you're providing. Right? Key among these kind of default values, we just saw a number of examples of ways you can add data to a billing item. Those will then translate as default values when you add them as line items to a charge or an invoice. Probably the most key value among them though is that distribution. Maintaining that consistency whenever that line item is applied to a charger invoice, what is going to be generally the distribution that will apply on the general ledger when we need to post this activity from accounts receivable? Now just like any other opportunity to enter a default distribution, this can always be changed on the point of entry. If you need to adjust it when you apply it to a particular charging document, that's, of course, going to be available provided you have the right security access, of course. And so if you know that, generally, when you apply this billing item, when you are adding it to a charging document, there's going to be a certain distribution from your general ledger that should be used. You might as well just go ahead and add it to that billing item record. This is again going to be kind of the in in my opinion, anyway, this is kind of the, biggest sort of utility of creating billing items. If the whole point is to make sure we have consistent data entry and thus a good clean general ledger on the back end, it really starts with the default distribution on your billing items. It's gonna take a lot of that guesswork out of the hands of whoever is applying the billing item to a charging document. They're not gonna need to memorize specific distributions. Maybe it starts, it provides that kind of guidepost if changes do need to be made. Right? You can even add multiple distributions as the case may be and pick whatever one applies per instance. It's really just up to you. But, again, it's going to be up to you to determine that via your policies and procedures, how distribution should be utilized, what defaults should be added on a billing item upfront. All about consistency. We all love consistency. We all love clean data. So we know about billing items. We know that's a core record. It represents that good or service that we are providing to the community. Now how do we actually apply it? Right? We are offering our services to the community. People are coming to us to request them. We've created billing item records to represent those services and goods that we provide. Now how do we actually record that? Well, it's going to need to be added to an invoice or a charge, and that invoice or charge is going to need to attach to a client record. The client really is kind of the overall general basis of the accounts receivable subledgers. Similar to the vendors and accounts payable or the asset record and fixed assets, it's just kind of a central it's sort of the, the, I don't know, great analogy. I had one and I lost it. But it's the basis of everything that happens in the sub ledger. Right? Everything ties back to the client. You can get as far a field as you might need in accounts receivable, but you can still eventually drill back down to that client record, the central store of all activity that's going on. So when you go ahead and create that client record, it's similar with billing item record in that it's providing you lots of opportunity to code default information, various tiles available on that record. Your default client info, their any kind of name, contact info, address these salutations you might have for them, as many addresses as you might have for them. How are you gonna handle client IDs? We'll talk about when it comes to business rules here in a moment. Right? And you notice you have three key tabs here for every client record, your overview, your details, and your activity. The details just go in further. Other client defaults. Even if you're providing a default billing item to that client, adding even more consistency to how you are running up a balance for that client. If maybe they're only going to be getting or they're mostly gonna be getting certain services from you and maybe even from a certain provider that you use that service provider system field to indicate, that can all be added as a default right here on the client record. So that anytime you go then create a new charge or invoice, those are just a few fewer fields that you have to think about. The activity tile as well, which we'll get to in a moment, some additional default items on the client record that are worth pointing out, different statement recipients, if maybe third party clients in your system are going to be covering all or part of the services you provide to a particular client, any billing item exceptions, any other responsible paying parties. Right? If you need to indicate automatic payments, if they're going to be paying you automatically, there are dedicated parts of the client record to store that activity, that particular information, I should say, so that you can generate those automatic payments. Notice there's also a relationships tile. Once you establish a relationship with other clients, it's gonna make it that much easier to indicate additional responsible paying parties or statement recipients. Right? Attachments, of course, as well. Any kind of signed contracts, any kind of media that might support that particular relationship of the client to you or something that you might just wanna store about them. I did already mention the activity tab on the client record, and this is going to be kind of the big one. This is where you can come, as you can see, to view all kinds of activity that you had with the client. Right? Everything, except at this moment, returns. Returns are visible from the activity tab, but you can't create a new one from the add button. Right? It's the one bit that from the activity tab in the database fields, one bit of activity cannot create directly from the client record at this moment. But, again, coming in a later update. Right? Charges, credits, invoices, refunds, these can be added directly from the activity tab. You can also view payments, but payments are gonna be created within a deposit. The deposit's created outside of the client record. Right? And as, of course, you can see here on the activity tab, this is a list similar to any other list that you're gonna find anywhere in Financial AidGen XT. It can be filtered. You can choose your columns. You can modify the order and arrangement of columns, how to sort the list, search through it, edit individual records from here. We should all by now be familiar with the list in Financial Edge NXT, and that's really what the activity tab's all about, viewing that client's activity in the form of a list, Sorting it, filtering it, finding what you need in one place. When it comes to both of these core records, billing items and clients, I didn't really there's not a ton of billing item business rules, but worth checking them out, of course, because business rules are always going to be those guardrails you can set up to kind of codify your own policies and procedures. How records should be handled and managed, entered. How are we matching up with our existing policies and procedures? When it comes to your clients, you can see there are a number of very important business rules you're probably gonna wanna consider, especially among them, wanna point out handling those IDs. You saw that every client has a client ID. Well, it'll be up to you to decide how do you want to manage those. You want the system to automatically generate them? What's that, convention going to be? Are you gonna prevent data entry entirely, or are you going to prefer manual entry of your IDs? You maybe have some established convention. You would rather do that yourself. It's perfectly okay. It's also gonna be worth exploring and considering what kind of duplicate matching and checking criteria you want the system to also engage in. You can see you can new client is put in the system, it will scan whatever fields you've indicated at whatever length. And if it notices a dupe, notice you can tell it, automatically check. And if you mark that automatically checkbox, you can then tell the system, do you wanna send up a warning or just straight up not allow entry of this record at all? Right? Again, codifying your policies and procedures, maintaining good, consistent data. That's what it's all about. So it's always gonna be worth scanning through your business rules, making sure they're set appropriately, and matching up with your preferred procedures. So we've talked about billing items and clients, but what comes next? This is where Andrew, that's a great question. What does come next? So like Andrew was saying, what we're now going to start doing is we are going to start looking at kind of the intersection of where these billing items and these clients start to come together. And so like Andrew was saying and just to reiterate, remember, this is gonna be a nice overview of the topic because for those who are familiar with this, you'll probably definitely be able to back up the claim. Lots of fields and lots of different pieces of information we can place on these styles of records. And for those who are learning it for the first time, I think you'll see there's lots of different things that we're able to track with these different records we're about to discuss. So starting off right here, when it does come to increasing the balance of a client, we are going to be looking at two different records, which are going to be charges and invoices. And so on the next slide, we have a general breakdown of the differences between these. So, again, in receivables, the two main methods of increasing the balance of a client's account are charges and invoices. And what the charges and invoices do for us is they actually link our billing items that are being ordered with the clients that are ordering them. Now, again, if you are new to this topic and you are wondering, you know, what is the difference between these, the first thing that I would probably say is a lot of this is probably gonna be based on your organization and how you choose to do things. I've worked with some organizations out there. Y'all are just working with charges. Other organizations, you're only working with invoices. Some organizations, you're working with both of them. It's up to you all. Essentially, they do the same thing. Right? Like we said, we use these charges and invoices to bill our clients. Right? It creates a balance on their record. But charges can only be used for a single product or item. Right? So if someone is buying, like, a mug, right, or maybe they're buying 20 mugs, but they're just using one product or billing item. I I don't need a whole invoice for that. Right? I can just set up a charge and then charge them for however many mugs that they purchased. So charge is nice and simple, and they're also simple and a little different in that if you're doing any types of terms discounts, you're not gonna be able to do that with a charge. So charge is very, very simple in that regard. Invoices, on the other hand, are if you want to group together, like, multiple products or items. Right? So if someone is purchasing some mugs, they're purchasing some training, they're purchasing some resume writing services. But if they're purchasing all that stuff and we want it all to be billed on the same time on one invoice, then we can set up an invoice, then each of those items being purchased goes in as a line item on the invoice. Right? So we get to set up some stuff for the invoice as a whole, and then we put in line items for each item that we're billing for. Invoices do allow the ability, for terms discounts if you are offering them. Right? So there is a difference between them, but I do also want to kind of emphasize here is that with invoices, you absolutely can just add on a single line item. You don't have to use it for multiple. You can absolutely just use an invoice with one line item. So, like I said, as an organization, you'll probably have a policy around if you're using charges, invoices, or if you are using both of them. So again, that's the basic differences between those two. There are some others out there, but that right there is a good foundation, for our conversation there. So let's go ahead. Let's look at charges first. So, a charge, as we mentioned, can be used when a single item is purchased or a single service is received by the clients. Right? Like our client on the slide, they want a blood pressure kit. They could want one blood pressure kit. They could want a million blood pressure kits, but it's just that one individual billing item that Andrew was talking about. So on the next slide, when we start looking at how we actually create charges, what you can do, like many things in Financial Edge, is you can go to the charge list right here. And the first, of course, with good data hygiene, you would search to make sure, you know, the charge doesn't exist or filter. But then once we know it is a new charge in the system, you would click the add button, and that's going to go ahead and begin making our charge record. And so that creates the charge record for us. And then on these screenshots right here, you can see a breakdown of the different sections of charges. And I think you're fine, generally speaking, they're pretty simple. So up top, you put in the billing item. And like Andrew was talking about when you're setting those up, right, you put on different defaults in different fields that are gonna pull that onto the charge. So we have our description, we have our unit of measure. At the bottom down there, there's the distribution that you can, either edit or, again, it might default in just depending upon how you set some things up. You can add custom fields, attachments, and then down below, you can either save the charge or if you are, you know, going to go through this process a few times, notice how there's the ability to save and add new. And so, again, what that does for us is that creates the charge record, which looks a little something like this in its creation. On the charge record, like many records in Financial Edge, it's just going to be divided into different tiles. So you can see in the summary tile, you see its balance, in this case, $0 applied, obviously, you see our amounts. We can see some details or custom fields, notes, and attachments, for example. So charges like we are talking about, very straightforward. Now after a charge has been created, you might find that you need to reverse the charge. So that is a possibility. And to reverse a charge and automatically add a credit, what you would do is there would be a button on the charge that would say reverse charge. And when you save the new credit, it is automatically applied to the charge and reduces the client's balance. Now the next slide talks about reversing part of a charge, which is also definitely a functionality because sometimes you don't need to reverse the entire thing, just maybe part of it. And so, again, what you would do is you would go to the charge and on the charge up at the top, there would be a button that would say reverse part of charge. And when the new credit appears, you would enter the amount you want to reverse and save it, and the credit automatically applies to the charge and reduces the client's balance. Alright. So that right there is going to be our charges, and like we said, they're generally pretty straightforward. Invoices, on the other hand, are going to be where we're gonna have a little bit more moving pieces just because of the nature of how they are created. So an invoice, like we talked about, is where you're going to be able to group one or more line items together for a client so you can collect their payment for your products and services. So just like the individual in the red there, he wants to buy a wellness plan, a personal trainer session, and a nice mug for their, for their post workout protein shake. And so all of those would be individual line items that we are going to be putting on to the invoice itself. So how do we create these invoices? Well, just like our charges, we can do that from the invoice list, like you can see on the left side of the screen. And so once more, following good data hygiene, we would make sure that the invoice doesn't exist. We would then click the add button, at which point you're then going to be into the invoice creation process. Now with invoices, I don't know if this is a great analogy. Before this webinar, I was sitting around trying to think of, like, a good analogy that I could use to explain invoices, and I don't know. Feel free to comment if this is good or bad or not. But the way that I think of invoices is, like, if you are at a buffet, you have your tray and then you walk up to the buffet and you grab different plates of food. That's kind of what we're doing here with an invoice. You make the invoice first, which is your tray, and then your plates of food, to continue with the analogy, are going to be your individual line items. So let's look here at just creating the invoice first. So the first thing we'll do, that first field, and I'll kind of go through a few fields here, is you, have your client right here, which is going to be, in our case, good old Benino Industries. We'll put in some basics like, the bill to and the ship to, as well as the invoice dates, the print status. Down below at the bottom, you can see terms as well, it looks like with this screenshot due on the tenth. And then if we jump to the next slide, you'll see just some additional basic information, but it's thicker. Right? It's thicker than what we're putting on a charge. So we have our due date right here, and then information like ship via, maybe you're shipping via best method, for example, purchase order number, any FOB, ordered by, which is a nice field maybe if this is like an organizational client, ordered on. You have your trade discount, sales tax, a service provider, if applicable, and then, the ability to, print on statement and then print on invoice, right, filling out those different fields. At the bottom of an individual invoice, you have your custom field right there, any notes, and then, of course, the ability to add on those attachments. Okay? And so once you do that, you have saved your invoice, your invoice record. But remember, we haven't added any line items to it, so it's kind of like a two part process. And so here's the invoice that we would have just created, and up at the top, there's the ability to add that line item in. Right? You can see there's just zeros all in terms of our summary because, again, there's no line items. So we would add a line item in, and on the next slide, it just talks briefly around what what a line item is. Right? It increases the total amounts the client owes for billing items, you know, such as a flat fee, so for example, a shipping charge, or a variable fee, for example, two digits for $10. And just like we were talking about, we can add in multiple line items to an invoice. But once again, I think it's it's important to mention, you can just add in one line item. You don't have to do multiple. So if your organization just wants to work with invoices and not worry about charges, again, you do have that ability to just add a single line item to an invoice. So when we add a line item in, again, you're gonna go or let me just go through a couple of these fields right here. Of course, we have our client as Bonino Industries. Makes sense, given what we were doing previously. We have our dates, our due dates, grayed out right there, post status and post dates. But then the reason why, if you work with us at Blackbaud University, University, right, and I encourage you all to do so, when we teach people how to make invoices and line items at Blackbaud University, we start by teaching you how to make a charge. And the reason we do that, and the reason why we set up this webinar as such, is because making a charge is very similar to making a line item. So from this point forward, this line item should look very similar to what it looked like when we made the charge. So we can put in our billing item. Again, in this case, we're buying a blood pressure kit. You can see that billing item then is going to pull in different defaults. And then at the bottom of that screenshot, notice how there is that checkbox of offer potential terms discounts. And then the next half of the line item, once again, you can see putting in things like comments, maybe a service provider or service to and from dates, I guess a from and to date, and then at the below or excuse me, at the bottom below that, you have your distribution. Again, there's your billing item coming into effect, right, pulling in different defaults, and then we can, of course, save this line item, and that could be the only line item on the invoice, or we could save and add new, or even below that we would, you know, save and add a copy, if that made sense. And so once you start saving line items, you can go excuse me. Once you start saving the line items, you can go back to the invoice record, and on the invoice record, you're going to see those line items on a line item tile starting to be aggregated. Right? So in this example, you know, there's our blood pressure kit, but we also put a personal trainer on in our mug, that is great for protein drinks. So you can see we have all three of those line items on this one individual invoice. Now that's gonna take us into kind of part two of my portion of this presentation, which is going to be the payment side. Because, again, what we have done up to this point, just to kind of recap, we have created the billing item, We've made clients. We have now essentially added activity to those clients, right, through a charge or an invoice or both. And now we are gonna go ahead and start looking at payments and deposits. Okay? So when we think about payments, there are kind of two two parts to this, two pieces. You have deposits, then you have payments. And like that third bullet point says, payments can only be added in a deposit, and then we can apply the payment to the client record. Alright. Now creating a deposit, again, just like many records in Financial Edge, you can go from the deposit list, and then we would go ahead, click add, add our new deposit into the system. And when you think about deposits and payments, think of it a lot kind of like invoices and line items, right? You make the invoice first, then you add the line items. Here, we're making the deposit first, then we're gonna add the payments. So once we click add, on the next slide, it's gonna take us to what a deposit record looks like. You'll first need to say the type of deposit. Now if anyone out there is working with cash receipts, there's a great e learning at Blackbaud University that covers that topic, similar. We'll click on receivables, though, and we'll choose our bank account of, whatever it might be. You have a spot for the deposit ID, deposit dates, post status, post date, description. But then at the bottom, you do have the ability for this deposit to put on a projected amount and then also a projected number of payments. And why both of those are helpful is because it's going to keep you or I should say project number of transactions. My apologies. But why that's helpful is because it's gonna help keep you in track on the deposit record, and you'll see that coming to effect here in a moment. Underneath there, you are then going to put in payment defaults. And what this essentially means is, you know, with all of these payments I'm about to make, I can have certain fields on that payment already be filled out for me. For example, like the payment dates or the payment amounts or payment comment or the source or, for example, like, with that payment methods to include, maybe if, these payments are only gonna be cash and check, I can uncheck every other option. That way, once I go to make payments on the payment, I could only choose if the payment method was cash or check. So all of that section right there, again, essentially efficiency and hopefully building some consistency for our payment side, once we create those in a moment. Finally, at the bottom, there's a section for missed payment defaults and, of course, like most records, you have an area for attachments. So we've gone ahead, we have made our deposit record, but the deposit record is pretty bland right now because there's no activity and we can I'm sorry, there's no payments. And you can even kind of see that on the deposit record, there is a distribution tab, has zero. So we need to add some payments on. And when we go to add our payments, you can see there is just a button right there on the tile that says add payments. When we go to add the payments, over here, it's going to allow us to either utilize many of the defaults from that deposit record or we can just fill in a lot of the fields ourselves. So now that we've made the deposit record, like I said, we can add payments to it and payments are going to contain various pieces of information. A lot of it's pretty straightforward stuff, right, stuff you would expect with a payment, like the amounts, the payment method, distribution information, receipt status, attachments, etcetera, etcetera. And like I was saying, when you go to create this, you do it from the deposit record, and on the deposit record, there should be a button that says add payments. And I think we can see that on the next slide, if I remember correctly. Yeah. Perfect. And so, we'll go ahead. We'll add a payment in, and on the next slide, it will, kind of zoom in for us. And you can see, again, we say the clients, we would say the amount, the payment dates, the payment method, the source, and again some of those could be filling in automatically based upon the deposit settings, the receipt address as well. And then below that you have the distribution, always very important, of course. Check it over, review it, and then there's the receipt status underneath that, whether it be printed, do not print, not yet printed, or receipt. Below, custom fields, missed payment information, any notes and attachments. Again, very, very standard stuff, at the bottom of a record for FE. And then here it creates our payment record. And on the payment record, again, you can just kinda see a nice summary of everything that you have added on in. And then back on the deposit record, you can start seeing it's total not totaling, but rather it's adding on our payments. So just like on an invoice, how you could kind of start seeing it add on those line items, you can see here on a deposit, it's starting to add on those payments. Also, take a look kind of towards the top of that, payment tile that's in green. It's showing you the projected amount and the projected number of transactions. That's why that can be helpful when you put that on the deposit because, again, it can kinda keep you in check right there. Now, the next slide, should take us to the client record, and we can see, of course, on the client record, it has gone ahead and lowered the balance. Now, of course, in this, webinar, we just kept things pretty generalized, right, as this is intended to be an overview. But, of course, you can be much more specific when it comes to applying those payments. Right? Like applying a payment to the client's outstanding charge or line item. But like I said, just kind of keeping it generalized explaining the finer points, right, or I should say the macro points of how the system works from going to creating the billing item to the clients, adding that activity to essentially adding the activity via charge or an invoice, to creating the deposit, the payment, and then lowering the balance. Kind of going almost full circle right there, from a, a macro, definitely taking a step back from some of those details. So the outcomes of our session today were three. Understanding the receivables process in Financial Edge, exploring and creating billing items, client records, charges, and invoices, and then adding deposits and applying those payments. Now, if you liked this content, there's definitely further learning out there with Blackbaud University. Andrew and I are both, instructors there, so if you like this type of content, if you like hanging out with us, come hang out with us in our great ninety minute sessions that we do have for FBNXT. We have a course on getting started with receivables, some e learnings out there that go into charges, invoices. I've been monitoring the chat. Some people have been asking about, communications with, AR as well, and so we have a good lead e learning out there that talks about the communication side. On the screen right there, you can see some more of the different courses that we do have. But again, it's really been a pleasure working with you all today. Andrew and I both both starting our days talking a little receivables. If you do want to, talk a little bit more detail right here, want a little smaller audience, again, definitely consider working with us at Blackbaud University or taking some of those different on demand e learnings that we do have. Again, thanks so much, everyone. We look forward to seeing you both in or excuse me. We both look forward to seeing you in class, and have a great rest of your Tuesday. Bye, everybody. Thank you.